Resources

Funding Rules & Forms

NNG 2025 Reimbursement & Funding Request Rules

Reimbursement Policy

It is each Chapter’s responsibility to incur only expenses that are reasonable and necessary to best serve their members. Chapters must receive prior approval for large purchases. Failure to follow these guidelines may result in delayed, partial, or no reimbursement.

In order for an expenditure to be considered reasonable, all members are expected to:

  1. Exercise good judgment with respect to expenses.
  2. Spend NNG National’s money as carefully as if it were their own.
  3. Submit all reports on Naamanextgen.com within the 30 days from when the expenditure was made.
  4. Provide a scanned copy or photo of a receipt for every expenditure with each report.

Expenses that do not comply with all of these guidelines (1-4) will not be reimbursed. Likewise, expenses explicitly named in this policy as non-reimbursable will also not be reimbursed.

  • Expenses under $100 can be reimbursed without prior approval, provided they comply with the reimbursement policy.
  • Any expenditure over $100 requires approval from NNG National prior to purchase and must be requested at least two weeks in advance.

In order for NNG National to continue funding events, please encourage your members to register. NNG National relies on membership numbers to secure funding and grants.

Reimbursement Request Policy and Procedure (Under $100)

Event expenses include any kind of food or activity costs incurred when organizing an event. Not all events are eligible for funding.

Expenses that can be fully or partly reimbursed include:

        • Food and Non-Alcoholic Beverages
          • Up to $10 per member expected to attend
          • Delivery fees
        • Event Venue Costs
          • Rental fees for event spaces, if applicable
        • Supplies and Materials
          • Necessary materials for event activities
        • Gifts for panelists
          • Gifts for event speaker(s) not valuing more than $20 each

We will not reimburse the following:

        • Alcoholic beverages
        • Luxury items
        • Expenses related to fundraiser/philanthropic events without prior approval
        • Personal purchases
          • gifts, clothing, merch, etc.
        • Travel expenses

This list is not exhaustive. When in doubt, ask NNG National about any expenditures that may be eligible but are not listed. 

Reimbursement Request Form 

To request a reimbursement, you must submit receipts and claimant information via the form below. Only chapter board members can fill this form. Reimbursement requests must be filled within 30 days of the expenditure. Please double-check all information to avoid any delays. 

If you’re a chapter board member and are having trouble accessing the reimbursement form, please email National@naamanextgen.org. If you have not heard back from us within 30 days of submitting the form, please send an email to National@naamanextgen.org. 

Funding Form

Budget Prior Approval Rules (Over $100)

To make purchases greater than $100, you must receive prior approval. Requests must be submitted no less than two weeks prior to the event. There is no guarantee that you will receive all the funds you request. A meeting with NNG National may be necessary prior to approval.

For a quick turnaround on approval, please prepare the following information:

Expenses that can be fully or partly reimbursed include:

        • A detailed budget plan
          • Include amounts needed and where they will be spent.
          • Quotes from businesses may be requested
        • Justification for the budget
          • Explain how the funds will benefit NNG members and achieve NNG’s mission statement.
        • The estimated number of attendees
          • The number of registered members will be taken into account.
          • Attendance at previous events may also be considered.

Requested funds will be either reimbursed to students upon presentation of receipts or sent to a school-associated account. Receipts must be submitted after the event for exact tallying of expenses.

How to Request Budget

To request funds over $100, please fill the form linked below. Requests must be made 2 weeks in advance. Correspondence with NAAMA NextGen National will likely be required before budget is approved. Please allow at least 7 business days to receive a response regarding your request.

Budget Request form
Scroll to Top