Funding & Reimbursement Rules
Guidelines for NAAMA NextGen chapter funding, reimbursements, and budget requests
⚠️ Important Reminders
Exercise good judgment with respect to expenses and spend NNG National’s money as carefully as if it were your own.
Submit all reports within 30 days from when the expenditure was made.
Provide receipts for every expenditure – expenses without receipts will not be reimbursed.
Reimbursement Policy
It is each Chapter’s responsibility to incur only expenses that are reasonable and necessary to best serve their members. Chapters must receive prior approval for large purchases. Failure to follow these guidelines may result in delayed, partial, or no reimbursement.
Requirements for Reimbursement
In order for an expenditure to be considered reasonable, all members are expected to:
- Exercise good judgment with respect to expenses
- Spend NNG National's money as carefully as if it were their own
- Submit all reports on Naamanextgen.com within 30 days from when the expenditure was made
- Provide a scanned copy or photo of a receipt for every expenditure with each report
Please Note: Expenses that do not comply with all of these guidelines will not be reimbursed. Likewise, expenses explicitly named in this policy as non-reimbursable will also not be reimbursed.
- UNDER $200 -
No Prior Approval
- OVER $200 -
Requires Prior Approval
Help Us Continue Funding: In order for NNG National to continue funding events, please encourage your members to register. NNG National relies on membership numbers to secure funding and grants.
- Expenses Under $100 -
Reimbursement Request Policy
Event expenses include any food or activity costs incurred when organizing and preparing for an event. Not all events are eligible for funding.
Expenses That Can Be Reimbursed
- Food and Non-Alcoholic Beverages - Up to $10 per member expected to attend
- Event Venue Costs - Rental fees for event spaces, if applicable
- Supplies and Materials
- Gifts for Event Speakers - Not valuing more than $20 each
Expenses That Will Not Reimbursed
- Alcoholic beverages
- Luxury items
- Expenses related to fundraiser/philanthropic events - without prior approval
- Personal purchases (gifts, clothing, merch, etc.)
- Travel expenses
- Multiple Chapters - multichapter events require prior approval to spend over $200
Please Note: This list is not exhaustive. When in doubt, ask NNG National about any expenditures that may be or not be eligible but are not listed. The final determination of reimbursement is up to the NAAMA NextGen National Board.
How to Request Reimbursement
To request a reimbursement, you must submit receipts and claimant information via the form below. Only chapter board members can fill this form. Reimbursement requests must be filled within 30 days of the expenditure. Please double-check all information to avoid any delays.
If you’re a chapter board member and are having trouble accessing the reimbursement form, please email National@naamanextgen.org.
If you have not heard back from us within 30 days of submitting the form, please send an email to National@naamanextgen.org.
- Expenses Over $100 -
Reimbursement Request Policy
To make purchases greater than $200, you must receive prior approval. Requests must be submitted no less than four weeks prior to the event. There is no guarantee that you will receive all the funds you request. A meeting with NNG National may be necessary prior to approval.
Required Information for Quick Approval
📊 Detailed Budget Plan
Include amounts needed and where they will be spent. Quotes from businesses may be requested.
💡 Justification
Explain how the funds will benefit NNG members and achieve NNG’s mission statement.
👥 Estimated Attendees
Include a fair estimte of the number of attendees. The number of registered members will be taken into account. Attendance at previous events may also be considered.
Payment Process: Requested funds will be either reimbursed to students upon presentation of receipts or sent to a school-associated account. Receipts must be submitted after the event for exact tallying of expenses.
Timeline for Budget Requests
- Submit requests ~4 weeks in advance
- Allow at least 7 business days to receive a response
- Correspondence with NAAMA NextGen National will likely be required before budget is approved
Submit a request
📝
Reimbursement Request
Submit your reimbursement request for expenses under $200 with receipts and claimant information.
💰
Budget Request
Request funding for expenses over $200. Must be submitted at least 4 weeks before your event.
Questions About Funding?
If you have any questions about the funding process, reimbursement policies, or need clarification on what expenses are eligible, don’t hesitate to get in touch with us.